Project
Project page
Project information
Principal investigator
Person listed as Project Manager by Oracle
Department investigators
People listed as Top Task Managers in Oracle
Funder
Scheme
Imported from X5
Owning department
Lead department in a collaboration
Project dates
Start date and announced end date from Oracle. Duration is calculated by MARS.
Oracle project number
X5 references
One or more X5 costing references which have been associated with the Oracle project number. Imported from X5.
GoPro references
One or more GoPro reference which appear on X5 costings associated with the Oracle project number. Imported from X5.
Funder reference
Imported from X5
Lead department reference
Department’s own reference. In a collaboration, only the reference of the lead department is taken. Imported from X5.
Graphs
Actual
The Actual graph shows two columns for each directly incurred expenditure category (Resource), Budget (taken from Project Portfolio and Spend report, column X) and Spend (taken from Project Portfolio with Spend report, columns Y Costs and Z Commitments). The total of all directly incurred expenditure categories is shown in a separate graph, and can be toggled with the Overheads graph. Hovering over any item on the Actual graph shows the total budget, actual spend, committed spend and remaining budget for that item (from Project Portfolio and Spend report, columns X, Y, Z and AB).
Normally for Spend only one total is shown (Costs + Commitments), but where one is positive and the other negative, both are shown.
Overheads
Overheads are visible to department users only. The value displayed is a total of all lines in the Oracle Project Portfolio with Spend report where the Resource (Project Portfolio with Spend report, column W) begins with 'FEC' or contains the word 'Overheads'.
Run rate
The Run Rate graph shows the same data as the Actual graph but presented in a different way. The horizontal dotted line indicates today’s date and is calculated by MARS as a percentage from the project start to the announced end date. Each expenditure category is indicated by one bar, with the proportion of spend against available budget indicated as a percentage calculated by MARS. Hovering over any item shows the percentage spent so far, the budget (Project Portfolio with Spend report, column X) and Spend (Project Portfolio with Spend report, columns Y Costs and Z Commitments). Overheads can also be displayed as a run rate.
Normally for Spend only one total is shown (Costs + Commitments), but where one is positive and the other negative, both are shown.
Project staff
This section displays the names and derived FTE of staff paid directly from the project. Names can be filtered by top task by using the top task drop-down.
Data is imported from the CoreHR Condensed Payroll Costing report, columns F, G and O where the Oracle project number matches the cost centre given in column V.
Department users will see the names of directly costed project staff who are being paid by their own department, even if they are the lead department in a collaboration.
Project users will see the names of directly costed project staff who are being paid from a top task to which they have been granted access.
Date of Import
Date of the last import of the CoreHR Payroll Costing report.
Dates, Documents and Notes
Dates, URL links and free text notes can be added to a project. They are not overwritten when other project data is refreshed from Oracle, X5 and CoreHR.
